• If you would like to go to a workshop there are a few steps that need to be completed.

     

    STEP 1 (CHOOSE A WORKSHOP) is to look at some of the common Professional Development Catalogues: CA BOCES | Essential Partner; Erie 1 BOCES; Erie 2 BOCES, WNYRIC,

     

    STEP 2 (REQUEST FORM) is to complete a request form for all workshops, conferences, and professional development that do not occur here within the district during the regular day.

    • Go to WinCapWeb (https://wincapweb.com) and use your WinCapWeb login (it may or may not be same as your computer login).  The link has also been placed in Clever for all staff to see.

     

    Please click on Professional Development in the purple menu.

    • There is a menu on the left with + or – next to the menu items.  Click on the + next to Activity Request Forms and complete the Out-of-District Conference Request Form.  This will be used for all workshops.

    • Approval of these forms follows: Principals, Director of PPSI, Business Official, and Superintendent.
    • The request forms should include all costs as a part of the approval process (Registration Fee, Lodging, Meals, Transportation, materials, etc…).  Claims for reimbursement should match the submitted request.
    • Please attach any flyers, brochures or conference information to the PD Request here

     

    STEP 3 (REGISTRATION) - After it has been approved, you may register for the event.

    • Registration for CA BOCES workshops goes through the Pupil Personnel Office, please do not go directly to CA BOCES or the trainers.  All other organizations will be the responsibility of the individual staff member to register for the workshop/conference/pd.
    • Some events need a PO number to complete the registration process.  If there is a cost, please enter a requisition in WincapWeb for the event with the approximate amount (refer to Step 6).  Contact Diane Fox for the PO number so that you can complete the registration process.  If there are additional costs that will If hotel, meals, transportation, or other costs are involved, send an email to Diane Fox with the conference information.  If possible, attach a flyer or brochure that shows dates, costs, location, etc. as indicated in Step 2 above
      • Hotel reservations, if needed, are done through the Business Office.  Email Diane with the event location and dates of check-in and check-out.
      • A meal allowance is given for overnight stays and is based on a formula.  Diane will calculate any amount due to you for meals. You may be given a check prior to the conference to cover the expenses.

     

    STEP 4 (SUBSTITUTE REQUEST) -

    • If the necessary time to participate with the Conference/PD/Workshop would require a substitute for your classroom, please submit a request for a substitute through Frontline Absence Management (formerly AESOP).  The need for subs should be marked on the request form

     

    STEP 5 (TRANSPORTATION) -

    • School vehicles should be used whenever possible. 
    • Mileage Claiming – You can only claim mileage to and from a workshop if it is further than the distance it would take you to get to work (Franklinville CSD).  For example, if it is 30 miles to work and the workshop is 40 miles away, then you can claim 10 miles.  Which is reimbursed at the rate set by federal government.  We use Google Maps as a reference in determining mileage (Shortest distance recommendations will be used).
    • REQUESTs to use a school vehicle should be indicated on the form and an email sent to Ted Wing, Transportation Director.

     

    STEP 6 (REQUISITIONS) –

    • If there are expenses for Registration, Hotel, Mileage, Food, or Materials a requisition should be submitted prior to the conference.  Contact Diane Fox for the PO Number if needed for Registration.  Please submit all requisitions prior to attending the workshop and please make sure they are noted as part of the Request Form.

     

    STEP 7 (CLAIMS) -  if you have a claim for reimbursement, please use the following forms.